Program Description

The purpose of the Graduate Student Community Grant Program is to foster creative initiatives that will enhance the collaborative spirit among graduate students in the College of Engineering.  Promoting a sense of community can be achieved through crossing disciplines, building connections, and establishing bonds of kinship.  Graduate students, faculty, and staff are invited to submit proposals for ideas that will further these goals.  Initiatives that are open to all College of Engineering graduate students will be given preference.  This program will provide funding and advice for planning logistics.


Funding for past proposals ranged from $200-$1500.  Proposals submitted by a society or department will be paid with a funds transfer to a shortcode.  Note: Student societies that already receive funding from the Office of Graduate Education may only request additional funding through this program if their initiative will benefit the general graduate student population.  Left-over funds must be returned within 30 days after the activity.  Receipts should be retained in case of budget audit.

Individuals who would like to submit a proposal must have collaboration with either their department or a society, in order for funds to be transferred into an account.  

Funding will not be provided for alcohol, equipment (cameras, computers, furniture), research, travel to conferences, charities, wages, or infrastructure.

Who Can Apply

College of Engineering graduate students, faculty, or staff may submit proposals.  Collaborations may take place with non-CoE units, if the other unit is willing to match contributions.

Proposal Application Process

Proposals should identify a graduate student community need, explain the goal for meeting that need, describe the planning time frame, provide details on how this program’s impact will be determined, express who will be responsible for the planning, and explain what the budget will entail. 

1.      Complete a proposal template (see proposal template)

2.      Attach a project timeline

3.      Attach a preliminary budget (see budget template)

4.      Submit by September 25 to

Selection & Notification

·         Submissions will be reviewed by the Office of Graduate Education

·         Decisions will be announced by October 8

·         All applicants will receive notification

·         Winning applicants must sign a contract before funds are transferred


1.      Winning applicants are expected to take ownership of the active planning and implementation of their program

2.      An appointment should be set to meet with Andria Rose,, to cover logistics before starting the coordination process, if help is needed

3.   All advertising for the event should include the Graduate Education Logo

3.      Progress should be reported via email on a regular basis (see progress report template)  

4.      Within 30 days of the completion of the event, all leftover funds exceeding $25 should be returned, and a final report, final budget, and a survey summary should be submitted (see final report template).  Please also submit pictures from the event, if possible.